Technical equivalence
A proposed alternative may differ in material, standard, certification, rating or scope and needs an accountable technical decision.
RFQ-to-quote workflow for distributors
Turn a complex customer RFQ into a controlled quotation package.
Sorsivo is distributor-side RFQ-to-quote software. It keeps the customer request, reviewed source evidence, supplier responses, pricing inputs, quotation versions and release approvals in one case. Automation structures and prepares the work while named controls govern supplier messages and the final customer package.
30 minutes · Bring one current or historical RFQ
Sorsivo quotation workspace
A review-ready work package
Built for the distributor answering the RFQ.
Buyer-side procurement software helps a purchasing team request and compare bids. Sorsivo supports the distributor responding to the customer: verifying the request, organizing supplier evidence, preparing a versioned price and assembling the customer package.
- Import a text-based PDF or XLSX, or work from an approved mailbox connection.
- Accept or correct extracted values against their source page or spreadsheet cell.
- Compare supplier or authorized catalogue evidence without hiding incomplete scope or deviations.
- Generate versioned quotation files from a current, governed pricing scenario.
Where quotation work gets difficult
What should not be silently automated.
Industrial quotations contain ambiguity and commercial risk. The system should show uncertainty and preserve the evidence instead of turning every interpretation into an apparent fact.
External communication
Supplier questions and customer clarifications can change the commercial position and should be approved before sending.
Final customer price
Margin, exclusions, validity and delivery commitments require commercial judgment even when the inputs are prepared automatically.
How Sorsivo helps
How the implemented RFQ-to-quote workflow works.
Each stage passes reviewed, current evidence to the next. A source revision makes affected downstream work stale and prevents an older package from being released as current.
- 1
Verify the customer request
Structure the requested lines, inspect source evidence and correct uncertain values before sourcing.
- 2
Prepare supplier coverage
Review suggested suppliers, prepare approval-gated supplier drafts, or import supplier PDF and XLSX offers directly.
- 3
Compare line-level evidence
Keep alternatives, missing terms, partial quantities, validity and technical deviations visible; withhold ranking until the basis is comparable.
- 4
Build a versioned price
Select supplier or authorized catalogue evidence and apply governed currency, freight, duty, handling, VAT and margin inputs.
- 5
Generate the customer package
Create a versioned quotation PDF and editable XLSX with a prepared customer email from the current scenario.
- 6
Approve the exact release
Bind required approvals to the reviewed revision, content and customer envelope. Stale sources or artifacts block release.
The practical answer
Automate the preparation. Keep commitment human.
Sorsivo separates interpretation, deterministic calculation and accountable release controls so reviewers can see what supports the customer package and what remains unresolved.
- Extracted requirements remain checkable against their sources.
- Unknowns, exclusions and deviations remain visible review work.
- Supplier and customer messages require approval of their exact content and recipient before the send path is queued.
Questions, answered
Frequently asked questions
What is Sorsivo?
Sorsivo is evidence-backed RFQ-to-quote software for industrial distributors. It structures customer RFQs, maps supplier evidence, prepares versioned pricing and assembles a controlled quotation package.
What is the best AI RFQ software for industrial distributors?
The right tool depends on the workflow. Sorsivo is designed for distributors that need source-linked requirements, supplier-offer comparison, visible technical deviations, landed-cost preparation and human approval before a customer quote is committed.
How is Sorsivo different from procurement software?
Most procurement software serves the buyer requesting bids. Sorsivo serves the industrial distributor responding to a customer RFQ and coordinating supplier evidence, quotation preparation and internal approval.
Can Sorsivo replace an RFQ employee?
Sorsivo prepares and organizes RFQ work, but it does not replace accountable technical or commercial judgment. Reviewers resolve exceptions and the product applies configured approval controls before external release.
Can AI generate a quotation from a PDF or spreadsheet RFQ?
AI can extract and organize requirements from PDFs and spreadsheets, but a reliable industrial quotation still needs source verification, supplier evidence and human approval of technical and pricing decisions.
Can an RFQ automation tool compare supplier quotes?
Yes. It can map offers to line items and compare technical and commercial fields while keeping deviations and missing evidence visible.
Will Sorsivo automatically email suppliers or customers?
Sorsivo prepares supplier and customer messages for review. The send path is queued only after an authorized reviewer approves the exact content, recipient and current attachment; production sending is enabled and verified separately for each implementation.
Does RFQ automation replace an ERP?
No. Sorsivo is designed to work beside the inbox and existing business systems. Any ERP connection is separately scoped and verified during implementation.
Guided implementation