Start with one commercial case
Every customer request should become one case containing the original message, attachments, line items, clarifications, supplier replies and decisions. When evidence remains scattered across inboxes and folders, reviewers spend time reconstructing history and important assumptions disappear.
Structure requirements without losing the source
Normalize product, quantity, unit, material, rating, standard, delivery and commercial requirements. Each structured field should link back to the exact page, cell or message that supports it. Source linkage makes review faster and corrections auditable.
Compare suppliers on technical and commercial terms
Price alone is not a valid comparison. Review compliance, exclusions, lead time, validity, Incoterms, currency, payment terms and documentation. Record deviations explicitly and prevent noncompliant offers from appearing as equivalent to compliant ones.
- Technical compliance
- Lead time and availability
- Commercial basis
- Certificates and evidence
- Exceptions requiring a decision
Calculate, review and approve
Use approved logic for exchange rates, freight allocation, duty and margin. Present the result with its assumptions and route exceptions to the right reviewer. The final quote should be a consequence of visible evidence and approved decisions, not a number assembled in an opaque spreadsheet.